All equipment is supplied on the following terms
Ownership of Equipment
All equipment hired out by Edenfield Communications Ltd remains the sole property of Edenfield Communications Ltd, or any company from which a sub-hire may have been effected. The Hirer must not in any way dispose of the equipment by way of sale, lease, lease hire, loan or pledge the equipment by way of mortgage, security or any other means to any third party.
The hirer is responsible for returning the equipment in good working condition at the end of the hire period or shall be liable to pay Edenfield Communications Ltd the cost of replacement of the same or equivalent new equipment.
No equipment may be taken outside the mainland of England and Wales or on any boat (save River Crossing or Isle of Wight Ferry) or aircraft without the express consent of Edenfield Communications Ltd.
Periods of hire
Casual / Short Term Hire
The minimum period of hire shall be one day for equipment without an operator.
Contract / Long Term Hire
Minimum period of hire shall be six calendar months. Termination of hire One month's notice of termination advised to Edenfield Communications Ltd in writing. In the event that a contract is terminated by the hirer before the completion of the contract term then Edenfield Communications Ltd reserve the right to amend the hire charge in ratio of the number of full and part months completed.
Consumables and Equipment Supplies
When consumables (e.g. Batteries, Gaffer Tape, Cable Ties, Recording Media etc) are used in connection with a hire these will be chargeable at normal retail prices.
Where equipment is supplied at the same time as a Hire or special build of staging etc undertaken these will be chargeable at retail prices / cost of build etc.
Delivery / Collection / Engineering Services
When Edenfield Communications provides a delivery / collection or Engineering services the following minimum charges will apply:
| Loading | ¼ man hours |
| Delivery / Travel time | ½ man hours |
| Set up of equipment | 1 man hour |
| Operation / Stand by time | 1 man hour |
| Collection / Travel time | ½ man hours |
| Unloading | ¼ man hours |
Where event requires two or more people for set-up / operation
| Travel Time | 1 man hours |
| Operation /Stand by | 2 man hours |
per second & subsequent person.
Where event requires attendance on more than one day travel time becomes payable for each day.
Note: - Loading time is dependent on quantity of equipment required.
Delivery / Travel Time on Location of Event.
Mileage
When Edenfield Communications Ltd provides a delivery / collection or Engineering Service a charge will be made dependant on distance between our base and location of Event for each journey made.
Where more than 2 persons are required to provide engineering services normally there will be additional vehicles involved and charge will reflect this use.
PAYMENT TERMS
Casual / Short Term Hire 1 - 7 days
Payment on or before delivery of any equipment to the Hirer
7 days to five months
First Period up to last day of first full month of hire due on or before delivery of any equipment to the Hirer. Subsequent periods due monthly on or before 1st day of new period.
Contract / Long Term Hire
Invoices will be rendered on first day of hire for period up to 31st of first full month of contract. Thereafter monthly on 1st day of Month.
Payment terms 15 days from date of invoice
Late Payment
In the event that payment of any invoice is not received by Edenfield Communications Ltd by the due date, then Edenfield Communications Ltd may at their discretion, collect the equipment, add interest at the rate of 2.5 % per day on the value of all charges on the invoice, make charges for letters, faxes, phones calls, travel cost and time etc made to attempt recovery / payment and also place the overdue account with their credit managers, for appropriate action, whose debt recovery charges shall be added to the hire charge and payable by the hirer. A minium charge of £10.00 may be made for any late payment.
Retention of Title
Title in any equipment or consumables (e.g. recording tapes and the copyright to any recording made thereon) does not pass to the purchaser / hirer until all monies due to Edenfield Communications Ltd on any outstanding Invoice has been paid in full.
Return of Equipment
Equipment must be returned by hirer on or before noon on the day following the last day of hire period unless an extension of hire period has been requested and granted or Edenfield Communications Ltd have agreed to collect or receive the equipment at a latter time.
Late returned equipment will be subject to our Daily Hire Fee for each day or part day until returned to Edenfield Communications Ltd or a payment for the full replacement cost has been made.
Should Edenfield Communicaitons Ltd have to make any phone calls, FAX, or Email regarding non-returned equipment a minimum charge of £10.00 will be made. Should Edenfield Communicaitons Ltd have to travel to any location to recover the equipment the cost of such recovery will be chargable at our normal Engineering Rates, plus milage, subject to a minimum charge of £75.00.
Responsibility for Equipment
The Hirer will be responsible for the equipment during the hire period, for damage, loss and Third Party Claims arising out of use of equipment. Any loss or damage must be reported to Edenfield Communications Ltd immediately. In the case of loss or theft the facts must also be reported to the nearest Police Station.
Hirers are advised to ensure that they have adequate Insurance Cover for Equipment and a minimum of £1 million for Third Party Claims (Note: - some venues may require a higher value).
Lamp failure
- Replace the faulty lamp with the spare provided.
- Return the faulty lamp in the carton from which the new one was taken
- Inform us of the substitution when equipment is returned
All spare lamps, leads, take-up reels and slide magazines not returned will be charged for at current retail prices.
Fuse Failure
Edenfield Communications Ltd will not supply spare fuses with "dry hired" equipment (except where lamp failure is known to be a likely contributory cause).
Fuses are in equipment for safety reasons thus in most instances when a fuse has blown it is to be assumed that equipment needs investigation by a competent person before replacement. Qualified Engineers who wish to replace fuses must obtain permission from ourselves before proceeding with any replacement.
RCD Trips
Residual Current Breakers, are fitted to some of the mains distribution boxes we may supply to you. These offer a high protection against electrocution but in some field environments can trip for little apparent reason. Having checked the system for probable faults, e.g damp ingress into equipment, users may reset. However, if tripping persists a full investigation should be made for fault/s.
MCB Trips
MCB's will trip in response to a current overload at a much faster speed to cartridge or wire fuses. Users, should ensure that the load on the affected circuit is reduced to the rated load of the MCB, after this correction re-setting the MCB should restore the system. However, if part of the load on a circuit are high power audio amplifiers, such as we supply with a number of our systems, occasionally although the load on the circuit appears to be below the rating of the MCB it will trip. This is due to "inrush" current. To solve this problem, turn off ampliers, re-set MCB, then turn on amplifiers one at a time.
Cable Failures
In event of suspected cable failure or damage to cables which causes failure Hirer must segregate this cable and return it to Edenfield Communications Ltd separately for our inspection and repair. Unless it is obvious that damage has been cause by misuse or other deliberate act Edenfield Communications will not normally charge for repair.
Hirers may arrange repair of failed cables by competent person with appropriate tools and test equipment should this be desirable to enable event to proceed. But must identify such cable/s for subsequent inspection by ourselves on return of equipment.
Equipment Failure
Whilst every care is taken in the maintenance of equipment, no guarantee is given that failure will not occur. In the event of a failure the liability of Edenfield Communications Ltd is limited to the cancellation of all or part of the hire fee according to the circumstances at our discretion.
No liability can be accepted for failure due to misuse by the Hirer or due to any damage to equipment whilst on hire from what ever cause.
No liability can be accepted for any consequential loss incurred by the Hirer.
Emergency Call Out
Where Hirer requests that Edenfield Communications Ltd attend site due to apparent equipment failure, Hirer will be liable to a charge for Engineering Services whether or not a fault is subsequently found with the equipment.
Non Delivery
Every reasonable effort will be made to supply equipment and services requested but Edenfield Communications Ltd cannot be held responsible for:-
- Late or non delivery of equipment obtained from outside sources
- Late arrival due to transport breakdown, traffic and weather conditions
- Cancellations due to industrial action, fire, flood, theft, etc
- Delays caused by non-return of equipment from a previous hire.
Cancellation
Cancellation Hire Fees will be charged at the following rates: -
- 30 or more days before 1st day of expected hire - nil.
- 29 - 15 days prior to commencement - 25% of quoted hire fee
- 14 - 7 days prior to commencement - 50% of quoted hire fee
- 7 - 3 days prior to commencement - 50% of quoted hire fee plus 50% of quoted engineering services fees
- Less than 48 hours before 08.00hrs of day of commencement 100% of all fees due, except mileage costs and unexpended consumable costs.
- On Day of Event, 100% of all fees except unexpended consumable costs. [Note - it is likely that we will be on-site or allready travelling by time of cancellation.]
Non Returned Deposits for equipment or transport hire fees or cost of specially purchased consumables etc incurred by Edenfield Communications Ltd will be chargeable to Hirer in all circumstances.
Availability
Equipment is offered subject to availability
Right to Refuse Custom
We reserve the right to refuse to hire equipment to any person, firm or organisation without stating a reason.
Prices
Hire Fees
Quoted Price will be held for equipment as specified in quote. Additional equipment supplied will be subject to current Hire Charges. Postponed events or similar events on another date will always be subject to seprate quotation.
Engineering Services / Mileage / Consumables
Quotation has been based on our estimate of expected time, distance usage etc. Edenfield Communications Ltd reserves the right to make additional charges based on actual time and usage etc.
To enable customers to comply with payment terms, interim invoices may have been prepared prior to event; thus additional Invoices may be raised.
Copyrights / Performing Rights etc
Edenfield Communications Ltd is not responsible for the seeking or paying of any Copyright or Performing Rights for any music, play, poem or other material played or performed using any of our equipment.
Hirers and organisers of events are strongly advised to check their usage of any material with the Performing Rights Society, Mechanical Copyright Protection Society, individual copyright holder's etc before proceeding with their event.
Other Licences
The Hirer shall be responsible for the seeking and paying of any Licence required by Local Authorities etc for the event at which the equipment is used. This shall include the cost of any licence or inspection relating directly to the use of the equipment supplied by Edenfield Communications Ltd.
Note: In respect of Licences for use of Radio Microphones Edenfield Communications Ltd will arrange these on behalf of the Hirer and re-charge them at cost, if required.
Use of Equipment for Defamatory Messages or to Incite Racial or other Prejudices or Blasphemy or Criminal Activity or Terroist Activity
Edenfield Communications Ltd expressly forbids the use of equipment by any person or group of persons who use or are likely to use the equipment to promote any idea, which does or might promote racial, religious, gender or sexual discrimination either in this Country or Overseas against any individual or group of individuals. Or the use of blasphemous or profane language by any speaker or group of speakers using the equipment. Or the promotion of or incitement to any Criminal Activity or Terroist Activity.
In the event of any such use, in the opion of a Director or employee of Edenfield Communications Ltd, Edenfield Communications Ltd reserves the right to immediately silence such a speaker, switch off, disable and remove the equipment so that no further statements of such a nature can be made using our equipment.
In the event of such silencing, disabling or removal the Hirer, even if not personally making the statements, shall be liable for the full Hire Fees as if the equipment had been in use for the full booked time. The decission taken by the Director or Employee at the time of the speech will be considered sufficient and final in all circumstances.
Edenfield Communications Ltd will permit the use of the equipment by legitimate Political Parties and Campaigning Groups for election addresses etc. However, we may restrict such use to Parties / Issues which would be supported by the Directors.